ibproptech
Executive Virtual Assistants
We match busy business owners and leaders with the best Virtual Assistance and staffing solutions.
Hey, I am Cody!
I will help you with,
General Admin Duties
From data entry and file organization to reporting and client coordination — your VA takes care of daily administrative operations, giving you back valuable hours for strategic work.
Email Management
Keep your inbox under control with a VA who filters, prioritizes, and responds to emails on your behalf. They’ll ensure you never miss an important message while maintaining timely communication with clients and partners.
Appointment Setting
Save hours each week by delegating all your meeting coordination to a virtual assistant. They handle scheduling, confirmations, reminders, and reschedules — ensuring your calendar is always optimized for productivity.
CRM Management
A real estate VA keeps your CRM fully updated — organizing leads, tagging contacts, scheduling follow-ups, and ensuring nothing slips through the cracks. Consistent CRM management improves conversion rates and builds long-term client relationships.
Lead Generation
Let your virtual assistant put lead generation on autopilot by identifying, researching, and qualifying prospects. Whether it’s cold calling, data scraping, or managing ad responses — they keep your pipeline filled with verified, ready-to-engage leads.
Build Buyers List
Your VA can research, qualify, and maintain a list of verified buyers tailored to your property or investment focus. They’ll ensure your list is always up-to-date and segmented for easy outreach.
Skip Tracing
Delegate skip tracing to a trained VA who can accurately locate property owners, debtors, or potential sellers using professional data tools. Save time while maintaining compliance and data accuracy.
Client experiences

A little support.
A lasting difference.

Hear how our clients put dedicated support to work in their day-to-day business.

Cold Calling

"The cold calling service has been a game-changer. The team is professional, polite, and consistently books quality appointments."

SB

Simon Bale

Investor, Co-founder Investor Nest

Transaction Coordination

"Their transaction coordination is flawless. Every deal closes smoothly and on time—no missed steps!"

SM

Sarah Murphy

Real Estate Broker

Dedicated VA Support

"My VA from this team books qualified appointments weekly. I’m busier than ever, Thanks to them!"

BW

Bryan Wallace

Sr. Medical Officer

The Matchmaking Protocol

Here’s how we match you with your perfect assistant

A deliberate, white-glove process built to guarantee cultural synergy, day-one readiness, and an assistant who operates as an indispensable extension of your business.

Phase 01 · Deep Discovery

We get to know your world.

Not just a task checklist — we break down your operating style, CRM tools, team cadence, and long-term milestones to architect an exact placement profile.

Workflow AuditTool EcosystemRole Blueprint
Phase 02 · Selection & Vetting

We select your match.

Sourced from our bench of 2,000+ pre-vetted professionals. Candidates undergo DISC behavioral profiling and Predictive Index assessments to guarantee skill and team chemistry.

2,000+ Vetted BenchDISC Behavioral ProfilingPredictive Index
Phase 03 · Direct Introduction

You meet your virtual assistant.

Pre-vetted, certified through our intensive 4-week real estate training curriculum, and briefed on your exact account before day one. Ready to hit the ground running.

4-Week CertifiedPre-Briefed on BusinessDay-One Readiness
Phase 04 · Structured Onboarding

We streamline onboarding.

Turnkey SOPs and proven delegation frameworks at your fingertips to ensure seamless tool integration, secure credential handling, and zero dropped balls.

Turnkey SOPsZero Friction IntegrationSecure Credentials
Phase 05 · Dedicated Management

We stay close.

You are paired with a dedicated Client Services Manager (CSM) who oversees daily output, conducts regular KPI check-ins, and handles adjustments so performance never dips.

Dedicated CSM OversightKPI Performance Check-insContinuous Growth

Zero Guesswork · Guaranteed Fit

Ready to meet your matched assistant?

Tell us about your operational bottlenecks and we will present hand-matched, vetted candidates in as little as 48 hours.

Find Your Right Hire
Featured Playbook · Free E-Book
Accomplish more by juggling less.
You don’t need more hours in the day — you need smarter systems. 100 Tasks to Freedom shows you exactly what to delegate to a virtual assistant so you can scale without burning out.
Get your free copy and start delegating like a pro today.